Week 1
The name of the concert: The Spring Concert 2016
*Promotional video – Tei, Josh and Caleb – Produce with
whole class*
Designated jobs: Gina and Sam – Tickets and poster
designer
Alfie – Marketing man (Ed) and finance (Hugo) Glowsticks!!
Caleb and Pete – In charge of timings and the acts that perform
(set list)
Aimee and Anna – In charge of refreshments
Tei, Mike and Josh – Staging and techs (monitor at the FRONT)
(Talk to Mr
Wattes about lighting and stage design)
*Front-of-House to be discussed*
21/1/16
Pete reflects on the last meeting:
o
It was too unfocused and there were too many
conversations going on at once
o
This meant that important things were being
discussed but not heard
· Caleb brings up the topic of acts and set list:
o
He enquires about an age range to the
performers, but we decide as a group that this doesn’t matter so long as they
are confident in their performing
o
We discuss how we are going to perform our songs
in our groups, and decide to group them as sets instead of individual songs
split up
o
On the topic of the order of the acts, we talk
about the order of acts:
§
We decide that acoustic acts or acts with less
equipment should alternate with bands or people with more equipment to perform
§
We also decide that we are going to go with
concert tradition and have the Jazz band open
§
Anna suggests Vox (the school choir) as a
closing act to break things up
·
We then go on to discuss stage setup:
o
The idea is put forward that we have the lowered
portion of the stage set up with two mics for acoustic acts
o
This means less equipment will have to be moved
around on stage in between acts
·
Ed brings up the subject of the run time of the
concert:
o
He poses the idea of it being not so long so
people get bored, but enough time to fit a variety of acts in
o
The chairs we have in the hall are also
uncomfortable if they’re sat on for too long
o
We also decide to alternate acoustic acts and
ensembles to break up the styles of music
·
Pete asks Alfie if he has had any more thoughts
on ticket pricing:
o
Alfie has decided on a price of £3.00 for
tickets
o
Hugo and Alfie both pose the idea of more
expensive VIP seats at the front which would cost extra
§
This would bring in more profit but we decide
against the idea because it’s a bit too much complication and we don’t know if
people will actually bother paying for the extra tickets
·
Ticket pricing brings up the idea of profit and
budget for refreshments
o
We discuss what to buy and how much we should
spend.
o
We decide against the previous idea of a bake
sale due to health and safety regulations and allergies so we want to go with
shop bought stuff just for ease and less complications
·
Georgina came up with an idea to donate some of
the profit to a school charity
·
Caleb brings up the topic of poster design and
advertising
o
We decide to start advertising around a month
before the concert to keep interest up, but not too soon that people see it and
then forget about it
·
Before next meeting, we want to discuss our jobs
in our groups and come to next week’s meeting with feedback
29/2/16
·
Pete decides that we should work on the stage
design this meeting
o
We want to follow a design similar to the recent
Christmas concert with 4 to 5 mics-2 on a lower stage and 3 on the main stage
·
We stray away from stage design when Mr Lambert
brings up marketing
o
We ask Gina if we can get a design on the poster
and tickets on to photoshop so we can alter the colours and get them printed
and stuck up around school as soon as possible
o
Mr Lambert tells us that we don’t have to worry
about printing costs
o
We decide that we want the printing done by the
last Friday before half term so we can get everything cut out and ready to be
stuck up after the holiday so we will have advertising out 3 weeks before the
concert.
·
We move on to talking about the acts in the
concert and if we can fill up the previously decided run time of two hours.
o
Caleb lists the acts he has so far on the board
and adds up the times to see if we have enough to fill the time. We do, but
notice that a lot of the acts are a similar style
o
We decide we want a wide variety of acts to keep
the audience engaged because we had heard comments in the past that there is a
lot of rock and pop music and not a lot of variety
o
We go on to talk about which acts can give us
this variety. Mr Lambert recommends a couple of folk style performers in the
lower years that we may be able to have.
o
The idea of year 13 class performance is brought
up as it would be their last chance to perform before they leave the school. If
it could be organised, this could give us some variety in the acts that we need
·
The point of assigning jobs which are needed on
the night is bought up
o
It’s decided that myself (Mike), Tei and Josh
should do the job of stage hands as we opted to be in charge of the stage in
our first meeting.
o
Caleb says he will ask Mrs Pearson about how school events are normally run especially things like front
of house staff to man the doors and refreshment stands
·
We finally move on to stage design
o
We sketch a few ideas on the board and play around
with various configurations of the front stage
o
The idea of a runway is suggested, so that the
audience seating is diagonal to the runway but we decide this isn’t a great
idea because it takes up seating space and we might not get a lot of use out of
it
o
After a lot of ideas are drawn, we decide to
come back to the stage design next meeting with a few more ideas
o
We also decide to get some time in the hall to
physically move things around so we can see what the stage will look like
o
This leads us to talk about set up and sound
check time
o
We want to find out if we can get in to the hall
a day or two before the concert date so we have more time to sound check and we
can set up the stage so we won’t have to cram everything in to one day which
could be stressful and a bit tight on time
o
Mr Lambert says, from experience, it normally
takes about an hour to set up the stage if everyone helps out. This gives us a lot think about with the timings of the day of the concert.
·
Next meeting we would like to finalize the stage
design so we can get in to the hall and move things around to visualise what we
have to work with.
4/2/16
·
Pete starts off by talking about what we
discussed last meeting
·
He then talks about cutting down the acts in the
show
o
We decide to cut out one of the bands from the
lower years, but did toy with the idea of cutting out the band which is made of
3 members of the class and another person from a lower year because they were
in the concert already and the more different performers we will have the more
tickets we will sell
o
Caleb has also combined three separate solo
acoustic acts to cut out on repeated styles of music, and we can fill the time
with different styles of music and performers
·
We then start to talk about interval time
o
We’ve heard feedback from previous shows that
intervals can be a bit long and sometimes boring. It can also be hard for
elderly people or people who find it hard to walk to have to walk out the hall
in between acts
o
Because of this, we decide to cut the interval
down to ten minutes and leave the hall open so people don’t necessarily have to
get out of their seat and others can get refreshments and come back and sit
down
·
We continue on from last meeting on the topic of
stage design
o
Someone brings up the point that we don’t
actually have to change the layout of the stage because a change in layout will
not make much impact on the audience so we decided to focus more on the
decoration of the stage than the layout.
o
We also have access to the projector on stage so
we can have backdrops to the performers.
o
I decided to go to talk the art teacher to see
if I can get some original artwork or photography from students in the college
to display before the concert and during the interval
o
Caleb came up with the idea to display the names
of the performers on stage behind them but we decided this would be too hard to
sort out with all the logistics of it so instead we decided to display the
poster design for the concert
·
We then go back to talking about the running
order of the concert
o
We decide that it would be nice for the year 13s
to finish as it’s their last concert at the school
·
We finish the meeting by talking about
advertising
o
Georgina thinks that she can get a digital
design on the computer by the end of the half term
o
We talk about the lack of advertising from the
most recent show which was a pantomime put on by the year 13 performance
studies students where the posters were put up about five days in advanced so
we want to be more organised.
o
We planned to get posters printed on the day
before we break up for half term so they are ready to be put up the day we get
back to give plenty of time for people to know about it
11/2/16
·
The meeting starts off with Caleb coming in with
tech sheets for each act to fill out for the technician with what equipment
they need. This means we will have to get the acts together at some point to
fill out the sheet
·
Caleb has finalized the line-up and says he will write it up in time for the next meeting
·
Alfie has printed off some copies of a marketing
plan he has drawn up and handed out to all of us
o
This is a week by week plan starting from after
half term leading up to the concert with what we need to do to advertise the
concert
o
Gina says she can probably get a final ticket
design finished and ready to print off today so that we can get the printing
done over half term
o
We discuss the final ticket design and make
final decisions such as the information and background colour
·
Mike, Tei and Josh will go and talk to the
technician after the meeting to enquire about getting in to the hall to do a
location recee to move the stage around and see what works with our design and
what our audience capacity will be.
·
After the meeting finishes, we go and talk to
the technician
o
We found we could get in to the hall most days
after school; we just needed to talk to the caretakers to get in.
o
He told us he wanted to see a stage design about a week
before the concert so he could help us build the stage. This meant we had to decide on
the final design in the next couple of meetings and draw out a plan for him
o We also ask him to help us draw up and risk assessment for each
show based off of what our stage design is going to be.
o She suggests altering the design to make it look a bit more eye catching.
o We didn’t add that it was year 12 organising the concert on the posters that we put up, so this was also going to be on the altered design as well as a tagline which we had to come up with.
o Mrs Pearson says that she can put us in contact with the usual Front of House volunteers for the concert to be on the door and manning the refreshments.
o As well is this, we talk about the idea of having an Easter egg raffle in the interval which would make more money
· Once Mrs Pearson leaves, we go on to talk about tickets and marketing
o So far we have been sticking to the timeline which Alfie produced before half term
o Although we have put up posters, we haven’t actually printed tickets yet, but that will be done later today.
o After tickets go on sale, we will create social media pages for more awareness of the concert.
o After some discussion, we decide the tagline will be “Putting a Spring in your Step”
· Mrs Pearson comes back to give us some information on refreshments
o We decide that we could buy our refreshments from Morrisons or Tesco. Mrs Pearson informs us that she normally spends around £70 on refreshments for shows. Which she normally still makes a profit on.
· Finally, we finish off by saying we want to get into the hall sometime next week after school to plan out staging.
25/2/16
o She suggests altering the design to make it look a bit more eye catching.
o We didn’t add that it was year 12 organising the concert on the posters that we put up, so this was also going to be on the altered design as well as a tagline which we had to come up with.
o Mrs Pearson says that she can put us in contact with the usual Front of House volunteers for the concert to be on the door and manning the refreshments.
o As well is this, we talk about the idea of having an Easter egg raffle in the interval which would make more money
· Once Mrs Pearson leaves, we go on to talk about tickets and marketing
o So far we have been sticking to the timeline which Alfie produced before half term
o Although we have put up posters, we haven’t actually printed tickets yet, but that will be done later today.
o After tickets go on sale, we will create social media pages for more awareness of the concert.
o After some discussion, we decide the tagline will be “Putting a Spring in your Step”
· Mrs Pearson comes back to give us some information on refreshments
o We decide that we could buy our refreshments from Morrisons or Tesco. Mrs Pearson informs us that she normally spends around £70 on refreshments for shows. Which she normally still makes a profit on.
· Finally, we finish off by saying we want to get into the hall sometime next week after school to plan out staging.
3/3/16
We start off by taking about advertising in
assemblies
o
There was one assembly this morning but we were a bit too disorganized to contact
the head of year to get in
o
There is another one tomorrow morning, and every
morning next week. We have a group of volunteers (Tei, Ed and Caleb) who are
going to go into assemblies. Hopefully
we can contact the heads of year to get in
o
We also discuss splitting in to small groups and
going into tutor groups to press the message a bit more
We then move on to talking about stage
design
o We talked to Mr Tucker earlier this week to see
what we had access to on stage and when he wanted to see the stage design plan to help us build the stage.
o
We have access to the projector, so we can add a
back drop to the stage and make it more interesting to look at for the
audience.
§
We discuss what we could have as a backdrop and
a few ideas come up:
§
Stock photos (Spring themed)
§
Some original photography from school students
§
Possibly a different background for each acts
§
Mr Tucker also has a library of graphics and
pictures so we can choose from them
o We cleared out the under-stage, and in
there we found some good decorations for the stage to make it look better
Finally we discuss marketing
o
Last week, we altered the design quite
significantly, however it is currently being
changed to make the text easier to read.
o
Alfie has made social media pages which are
ready to publish as soon as we have the final poster design.
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